Society Maintenance Software
Adopt Better Way To Manage Maintenance Process In Society
Society Maintenance Management– Any service that facilitates comfortable living within the Society, but is not owned by any resident and is used only temporarily or for a fee. Some examples are given about the facilities present in societies, although not mandatory. Such as lift, water pump, solar heater, swimming pool, gymnasium, open area, joggers/running track, playgrounds, amphitheater, community hall, and the list can be endless.
Clearly, the question that remains in everyone’s mind is who the owner of the facilities is and who is responsible for their Society maintenance?
Well, the facilities come under the society committee, or to put it another way, some would say that the facilities are shared property of all the owners within the society. And the Society Committee, which is governed by the members of the Society and elected by the members of the Society, is responsible for the maintenance and management.
Generally, if this is accounted for, the facility management charges are included in the monthly maintenance bills which are divided equally among all the units. In addition, some facilities such as personal use of community halls (for functions and parties) are levied and may be paid for by the particular member. In some places, even a membership fee is charged for the use of the swimming pool and gymnasium.
So what is the way to manage it which provides facilities in a society?
Regular health check-up of all facilities as well as maintenance and cleanliness is done by the Society Committee. In the case of subscription-based facilities, a proper record of the membership is maintained. It is also necessary to keep a record of attachment of community buildings and other such rental facilities according to the date and time.
The budget has to be prepared for maintenance works. Choosing a vendor and keeping a tab of the work, finally making the vendor payment. Any vendor using an outside service has to be managed such as the swimming and gym trainers used in the Society. Payment for facilities also had to be collected. Updating the income book and keeping the bills safe also comes in the work of maintenance.
In a way, it’s a lot of work! Well, there are ways in which you can easily manage and streamline it.
Technical support! That’s right. Good society management software helps you to do the facility management tasks with a lot of ease. Hello Residents is complete society maintenance software that can organize and simplify the facility management process to a great extent to your relief. Let’s take a look, how?
Any damage, poor maintenance, etc. can be reported to the committee at the earliest by using the helpdesk facility available in this app. Members can directly raise a concern which will be directly informed to the Society Administrator. The system will automatically assign the work to the committee member for the nature of the work for quick redressal.
In Hello Residents, you can store vendors’ data and the system itself allows tendering for work. Get quotes from all vendors in one place, i.e. software, compare and easily select a vendor for the job. The system also has an option to create work orders and even send permission online to the vendor to start work. The progress of the work can be directly tracked by the software. The vendor’s due payments can be tracked in the software. Maintenance software also provides vendor aging reports. Expenses for maintenance and management can be determined and budgeted in the software itself.
In case of any ad-hoc charges, the software helps them to bill their members by distributing the amount equally among all the members in the next billing cycle without any hassle. Society maintenance management software helps you collect online bill payments from members. In addition to the regular payment collection processes like the integration of payment gateways, Hello Residents offers unique features.
It encourages members to pay maintenance bills on time, but how?
Collecting Maintenance Dues! Yes, if you are the administrator of the community or society, then I am sure you must have adopted all your management methods by now. In fact, the task of collecting maintenance dues and especially on time can be no less than a headache. Through society maintenance software, you can easily encourage the members of the admin society to pay their maintenance dues on time.
It maintains transparency about income and expenditure
The society maintenance apps maintain as much transparency as possible with the members regarding income and expenditure which should be required in every society. It is important for them to know about these important details, which will make them feel more responsible towards the welfare of the society and motivate them to pay the maintenance bills on time.
Easy methods for payment
No matter how much we ignore the issue blindly, but in fact, ease of work ensures timely work. Receiving the cheque, taking it to the society office, depositing it, getting the receipt can be a lengthy process that can be really time-consuming for the members.
They should be provided with the means of making the payment immediately, such as through this app, where the payment is instant, a receipt is generated, so there are chances that many people will make the payment on time. There are multiple payment methods options available for each category of residents like cash, card, cheque, net-banking, online wallet.
You need to remind members to pay maintenance bills on time and it is crazy to call each member and ask them to pay, but this tedious task can be made a lot easier if you take technical support. The technology has a feature to remind the members about the payment in due time, which will help and encourage adherence to timely payment.